Sales Administration Officer

<span class="jobdescription"><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><i><b>Job Description available in English</b></i></h2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>About BIA</b></h2> </div><div><p>BIA Group is active in the sales, rentals and after-sales services of equipment intended for public works, mines, quarries and transport. The Group operates in Europe, Africa and Asia and has more than 1300 enthusiastic employees.<br>     </p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>Summary</b></h2> </div><div><p>The Sales Administration Officer is responsible for coordinating the proper execution of orders in collaboration with the other departments of the Equipment Order Fulfillment team and related administrative activities</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>What will be your responsibilities?</b></h2> </div><div><p>•Check the various documents received for each order<br> •Record customer orders in the integrated management system (ERP)<br> •Administer orders in the ERP system (customer order confirmation, customer invoicing, follow-up of customer payments in collaboration with the financier; generate purchase requests)<br> •Feed the ERP with correct and up-to-date order information<br> •Regularly communicate to customers the status of orders in progress (administrative and logistical follow-up)<br> •Respect and improve the procedures for the department<br> •Coordinate and follow up with the purchasing, logistics and finance department<br> •Coordinate with the various stakeholders in the organization (salespersons/subsidiaries/product manager)<br> •Prepare the corresponding documents for the export of goods (customer request / according to Letter of Credit)<br> •Raise the blocking points in the hierarchy or communicate any issues coming from the hierarchy<br> •Maintain a good relationship with the client</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>Who are we looking for?</b></h2> </div><div><ul> <li>HSC+ Diploma in Business</li> <li>Good level of English and French</li> <li>2-3 years in a similar position</li> <li>Experience in international organisations with remote working </li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><h2 style="font-size:1.0em;margin:0.0px"><b>What's in it for you?</b></h2> </div><div><ul> <li>A permanent contract</li> <li>A competitive salary and an interesting package of extra-legal benefits</li> <li>A human sized company with international dimension, encouraging autonomy and team spirit</li> <li>Cooperate in a team with experienced and passionate colleagues within a successfully growing family-owned company</li> <li>Benefit from a challenging career opportunity with an extensive training program</li> <li> <p>In this challenging job you get the possibility to take initiative and further develop the function</p> <p> </p> </li> </ul> </div></div></div> </span>