Administrative Assistant 3 - Child Nutrition Services
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<img src="https://secure.neogov.com/images/AgencyImages/jobposting/1924/jobpostings/image/20260629093445_OSPI Photo Header.PNG" style="width: 580px;" class="fr-fic fr-dii" alt="" data-uw-rm-alt-dynamic="" data-uw-rm-alt="QU"><br><br><br><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;" data-pasted="true"><strong style=" font-weight: 700;">GENERAL SERVICE</strong></p><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;"><strong style=" font-weight: 700;">JOB ANNOUNCEMENT</strong></p><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;">Administrative Assistant 3 - Child Nutrition Services </p><div style="color: inherit; font-style: normal; text-indent: 0px; text-align: center;"><br></div><div style="color: inherit; font-style: normal; text-indent: 0px; text-align: center;">$48,042 – $64,517 annually<em><br></em></div><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;"><strong style=" font-weight: 700;"><u>Closes July 05, 2026</u></strong><em><br> </em></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: justify; text-indent: 0px;"><span style=" margin: 0px; padding: 0px; color: rgb(0, 0, 0); font-style: normal; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;">The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Administrative Assistant 3 in our Child Nutrition Services division. This full-time permanent position is</span></span><span style=" margin: 0px; padding: 0px; color: rgb(0, 0, 0); font-style: normal; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;"> based in Olympia, Washington. <u><strong>During onboarding you will be required to be in-person five (5) days a week. After </strong></u></span><span style=" margin: 0px; padding: 0px;"><u><strong>onboarding</strong></u></span><span style=" margin: 0px; padding: 0px;"><u><strong>, this position requires at least 3 days a week </strong></u></span><span style=" margin: 0px; padding: 0px;"><u><strong>in </strong></u></span><span style=" margin: 0px; padding: 0px;"><u><strong>off</strong></u></span><span style=" margin: 0px; padding: 0px;"><u><strong>ice </strong></u></span><span style=" margin: 0px; padding: 0px;"><strong><u>and up to 2 telework days.</u></strong> Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the </span></span><a href="http://www.k12.wa.us/" target="_blank" rel="noreferrer noopener" data-uw-rm-brl="PR" data-uw-original-href="http://www.k12.wa.us/" data-uw-rm-empty-ctrl="" data-uw-rm-ext-link="" style=" color: inherit; text-decoration: none; margin: 0px; padding: 0px; font-style: normal; text-align: left; text-indent: 0px;"><span style=" text-decoration: underline; margin: 0px; padding: 0px; color: inherit;"><span style=" text-decoration: underline !important; margin: 0px; padding: 0px;">OSPI website</span></span></a> <span style=" margin: 0px; padding: 0px; color: rgb(0, 0, 0); font-style: normal; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;">to gain insight into </span><span style=" margin: 0px; padding: 0px;">our </span><span style=" margin: 0px; padding: 0px;">agency.</span></span></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;">About OSPI and our initiatives</strong></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">OSPI is the primary agency charged with overseeing public K–12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.</p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:</p><br><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin-left: 0in;"><li>We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)</li></ul><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><li>We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)</li><li>We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.</li></ul><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;"><u>Vision, Mission, and Values </u><br></strong><u><strong>Vision</strong></u><strong><u>:</u> </strong>All students prepared for post-secondary pathways, careers, and civic engagement.<br> <br><strong>Mission</strong><strong>:</strong> Transform K–12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.</p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong>Values</strong><strong>:</strong> Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child</p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;"><span style=" color: inherit;">Equity</span></strong></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><span style=" color: inherit;">Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:</span></p><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin-left: 0in;"><li><span style=" color: inherit;">Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.</span></li><li><span style=" color: inherit;">Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.</span></li></ul><p style="margin: 0in 0in 5pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in 0in 5pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;"><span style=" color: inherit;"><u>Position Overview</u></span></strong></p><p style="margin: auto 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Child Nutrition Services (CNS) is a division of OSPI that assists school districts and other institutions in providing quality nutrition programs that promote life-long healthful living while providing nutritious meals each day that prepare children for learning. Working with the USDA, CNS manages multiple USDA regulated programs such as National School Lunch Program, Afterschool Snack Program, Seamless Summer Option, Special Milk Program, Farm to Child Nutrition Programs, Child and Adult Care Programs and more. Visit the </span></span><a href="https://ospi.k12.wa.us/policy-funding/child-nutrition" target="_blank" rel="noreferrer noopener" data-uw-rm-brl="PR" data-uw-original-href="https://ospi.k12.wa.us/policy-funding/child-nutrition" data-uw-rm-empty-ctrl="" data-uw-rm-ext-link="" style=" color: inherit; text-decoration: none; margin: 0px; padding: 0px;"><span style=" text-decoration: underline; margin: 0px; padding: 0px; color: inherit;"><span style=" text-decoration: underline !important; margin: 0px; padding: 0px;">Child Nutrition Services website</span></span></a> <span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">to learn more. </span></span></p><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><br></p><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">CNS is one of the largest divisions at OSPI with a staff of almost 60 and a support team of 5. Our specialists travel throughout Washington state to observe meal service and ensure sponsors are complying with USDA regulations. CNS isa great place to work and has several initiatives to help create a great working environment, including:</span></span></p><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><li style=" margin-left: 24px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">We are a passionate and fun group that is dedicated to supporting our programs to provide nutritious meals to children and adults in Washington state.</span></span></li></ul><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><br></p><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">AA3 positions in CNS provide daily communication and administrative support to internal staff and customers. These positions work under general direction of the program directors and </span><span style=" margin: 0px; padding: 0px;">provides </span><span style=" margin: 0px; padding: 0px;">support to program staff and customers. This position collaborates with other members of CNS to contribute to the overall success of the CNS team.</span></span></p><div style="font-style: normal; text-align: start; text-indent: 0px; margin: 0px; padding: 0px; color: rgb(0, 0, 0);"><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;"><u>Key Responsibilities</u></strong></span></span></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;">The majority of </strong></span><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;">tasks for this position will </strong></span><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;">be </strong></span><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;">travel support and admin support</strong></span></span></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;"><u>Administrative Support to Director/Department</u></strong></span></span></p><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Keeps supervisor apprised of urgent, confidential & sensitive/confidential situations</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Process mail</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Meets with team regularly to prioritize workload & tasks & coordinate schedules</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Create or maintain office databases, distribution lists, and/or other filing systems</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Performs complex word processing tasks (merging, sorting, integrating text w/graphics)</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Maintain office/inventory supplies/track</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Receptionist/front desk support</span></span></li></ul></div><div style="font-style: normal; text-align: start; text-indent: 0px; margin: 0px; padding: 0px; color: rgb(0, 0, 0);"><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Reports on work assignments/project status information</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Maintains calendars & scheduling</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Ensure compliance & process requests in accordance with state, federal & agency policy & procedure</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Engages in independent and collaborative professional development opportunities to include DEIB learning as directed by the department and division, other mandatory trainings, etc.</span></span></li></ul></div><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;">Fiscal Support for Travel, Purchasing, Contracts, Grants, and Budget in accordance with State (SAAM), Federal, and Agency Policy</strong>:</p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><u><strong>Travel Support </strong></u></p><div style="color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin: 0in;"><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; margin-left: 0in;"><li style=" margin: 0in;">Prepare & maintain travel requests, process travel reimbursement, expense vouchers, registration purchase requests, stay current on state & agency policies and procedures <ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-top: 0in; margin-right: 0in; margin-bottom: 0in;">Monitor travel requests and reimbursements throughout the process, collaborate with agency staff as needed to get paperwork completed, approved, and finalized </li></ul></li></ul></div><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><u><strong>Purchasing Support</strong></u></p><div style="color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin: 0in;"><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; margin-left: 0in;"><li style=" margin: 0in;">Track, prepare, and manage Purchase Requests</li></ul></div><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><u><strong>Contract Support </strong></u></p><div style="color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin: 0in;"><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; margin-left: 0in;"><li style=" margin: 0in;">Draft, format, edit, submit, monitor, and pay invoices</li></ul></div><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><u><strong>Grant Support </strong></u></p><div style="color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin: 0in;"><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; margin-left: 0in;"><li style=" margin: 0in;">Draft, edit, and submit requests, track deliverables and expenditures, and draft reports </li></ul></div><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><u><strong>Fiscal Support</strong></u></p><div style="color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin: 0in;"><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; margin-left: 0in;"><li style=" margin: 0in;">Process invoices </li><li style=" margin: 0in;">Monitor and track program budget and provide expenditure estimates and/or updates as necessary </li></ul></div><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><br></p><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;"><u>Meeting & Event Coordination and Support</u></strong></span></span></p><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Schedule meetings, record minutes/compile & distribute & take notes</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Meeting/event on-site setup, registration, technology support, document distribution, customer support</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Prepare meeting documents (expense forms, committee/consultant forms, notices, agendas, PowerPoint, etc.)</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Schedules & reserves </span><span style=" margin: 0px; padding: 0px;">meeting </span><span style=" margin: 0px; padding: 0px;">& conference locations (rooms, venues, etc.)</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Travel reservations (plane, car, hotel, etc.)</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Virtual meeting-set up, support, break out rooms, polls, chats, posting materials, etc. </span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Utilize software for closed captioning</span></span></li></ul><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><br></p><p style="margin: 0px; color: inherit; font-style: normal; text-indent: 0px; padding: 0px; text-align: left;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;"><u>Communications Support</u></strong></span></span></p><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Create & support surveys</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Review & verify all materials (forms, presentations etc.) to agency standards and ensure ADA compliance</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Respond to phone calls & emails and provide program information and technical assistance</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Compose correspondence, bulletins & other official communications in accordance with agency standards</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Monitor and/or updates program/department website/intranet (draft content, submit requests, review for updates/</span><span style=" margin: 0px; padding: 0px;">corrections)</span></span></li></ul><div style="font-style: normal; text-align: start; text-indent: 0px; margin: 0px; padding: 0px; color: rgb(0, 0, 0);"><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;"><u>Records Management</u></strong></span></span></p><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Conducts & ensures compliance with paper/electronic retention & archiving requirements</span></span></li></ul></div><div style="font-style: normal; text-align: start; text-indent: 0px; margin: 0px; padding: 0px; color: rgb(0, 0, 0);"><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">provide support for public records requests</span></span></li></ul><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong style=" font-weight: 700;"><u>Fiscal Support for Travel, Purchasing, Contracts, Grants, and Budget in accordance with State (SAAM), Federal, and Agency Policy</u></strong></span></span></p><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px; text-decoration: underline;"><span style=" margin: 0px; padding: 0px;"><strong>Travel Support </strong></span></span></p><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Prepare & maintain travel requests, process travel reimbursement, expense vouchers, registration purchase requests, stay current on state & agency policy & procedures</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Monitor travel requests and reimbursements throughout the process, collaborate with agency staff as needed to get paperwork completed, approved and finalized</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Prepare and manage Purchase Requests</span></span></li></ul><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px; text-decoration: underline;"><span style=" margin: 0px; padding: 0px;"><strong>Contract support </strong></span></span></p><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Draft, format, edit, submit, monitor and pay invoices</span></span></li></ul><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><br></p><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px; text-decoration: underline;"><span style=" margin: 0px; padding: 0px;"><strong>Grant support </strong></span></span></p><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Draft, edit and submit requests, track deliverables and expenditures, and draft reports</span></span></li></ul><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><strong><br></strong></p><p style=" margin: auto 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px; text-decoration: underline;"><span style=" margin: 0px; padding: 0px;"><strong>Fiscal support</strong></span></span></p><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Process invoices</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Monitor, track program budget and provide expenditure estimates and/or updates as necessary</span></span></li></ul><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><strong><br></strong></p><p style=" margin: 0px; padding: 0px; font-style: normal; color: inherit; text-align: left; text-indent: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;"><strong>Other Duties as Assigned</strong></span></span></p><ul style=" padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt;"><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Support Human Resource activities (recruitments, personnel action requests, hiring requests, Evaluation and Expectations)</span></span></li><li style=" margin-left: 0px;"><span style=" margin: 0px; padding: 0px;"><span style=" margin: 0px; padding: 0px;">Provide coverage for other departments/divisions as needed.</span></span></li></ul></div><br><strong style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><span style=" color: inherit;"><u>Required Qualifications:</u></span></strong><ul><li><p style="margin-top: 0pt; margin-right: 0in; margin-bottom: 0pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">High school graduation or GED equivalent AND Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience OR </p></li></ul><p style="margin-top: 0pt; margin-right: 0in; margin-bottom: 0pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><ul><li><p style="margin-top: 0pt; margin-right: 0in; margin-bottom: 0pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">Associates degree AND 2 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience <br style=" color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br style=" color: inherit; font-style: normal; text-align: start; text-indent: 0px;"></p></li><li>Bachelor’s degree AND 1 year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience</li></ul><br><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><li style=" margin: 0in;">This position requires the ability to attend mandatory in-person meetings, trainings, or events that may be additional in-person days outside of approved telework agreement.</li></ul><br><ul><li style="font-weight: bold;"><u><strong>Must reside in the state of Washington</strong></u></li></ul><strong><u><br></u></strong><ul><li><u><strong>Limited travel to attend meetings, trainings, events (minimal overnight stay)</strong><br></u><u><br></u><span style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><u>This position may be eligible for partial telework up to two (2) days per week after the initial onboarding period which is dependent on the successful candidate.</u></strong></span></li></ul><br style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;"><span style=" color: inherit;"><u>Preferred/Desired Qualifications:</u></span></strong></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;"> </strong></p><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px; margin-left: 28px;"><li style=" margin: 0in;"><span style=" color: inherit;">Experience with Microsoft Office Suite.</span></li><li style=" margin: 0in;"><span style=" color: inherit;">Experience working with budgets. </span></li><li style=" margin: 0in;"><span style=" color: inherit;">Intermediate level experience with Excel (formulas, pivot tables, etc.)</span></li><li style=" margin: 0in;"><span style=" color: inherit;">Experience with or ability to learn new programs/software such as SharePoint, GovDelivery, pdEnroller, Canvas, Alchemer, GoToMeeting, and EGMS.</span></li><li style=" margin: 0in;"><span style=" color: inherit;">Experience preparing and maintaining travel requests for a State Agency. </span></li><li style=" margin: 0in;"><span style=" color: inherit;">Understanding of state compliance regulations as it relates to travel, purchasing, contracts, grants, and budgets.</span></li><li style=" margin: 0in;"><span style=" color: inherit;">Experience coordinating in-person and virtual trainings.</span></li><li style=" margin: 0in;"><span style=" color: inherit;">Experience with file maintenance, record retention, and organization.</span></li><li style=" margin: 0in;"><span style=" color: inherit;">Ability to multi-task, prioritize work for self and others, and can handle short deadlines and high-pressure situations.</span></li><li style=" margin: 0in;"><span style=" color: inherit;">Ability to work effectively as a team member. </span></li></ul><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: justify; text-indent: 0px;"><strong style=" font-weight: 700;"><span style=" color: inherit;"><u>Compensation</u><br></span></strong><span style=" color: inherit;">The annual compensation for the position is </span>$48,042 – $64,517 annually<span style=" color: inherit;"> and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit </span><span style=" color: inherit;"><a href="http://www.hca.wa.gov/" data-uw-rm-brl="PR" data-uw-original-href="http://www.hca.wa.gov/" data-uw-rm-empty-ctrl="" style=" color: inherit !important; text-decoration: underline !important;"><span style=" text-decoration: underline !important; color: inherit;">Health Care Authority</span></a></span><span style=" color: inherit;"> for information regarding health benefits and the </span><span style=" color: inherit;"><a href="http://www.drs.wa.gov/" data-uw-rm-brl="PR" data-uw-original-href="http://www.drs.wa.gov/" data-uw-rm-empty-ctrl="" style=" color: inherit !important; text-decoration: underline !important;"><span style=" text-decoration: underline !important; color: inherit;">Department of Retirement Systems </span></a></span><span style=" color: inherit;">for retirement plan information. This is a general service position. This position is not represented by a bargaining unit.</span></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;"><span style=" color: inherit;"><u>Application Process</u></span></strong></p><p style="margin: 0in 0in 5pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><span style=" color: inherit;">Those interested in this position must apply through </span><span style=" color: inherit;"><a href="https://www.governmentjobs.com/careers/washington?department%5b0%5d=Office%20of%20Superintendent%20of%20Public%20Instruction&sort=PositionTitle%7CAscending" data-uw-rm-brl="PR" data-uw-original-href="https://www.governmentjobs.com/careers/washington?department%5b0%5d=Office%20of%20Superintendent%20of%20Public%20Instruction&sort=PositionTitle%7CAscending" data-uw-rm-empty-ctrl="" style=" color: inherit !important; text-decoration: underline !important;"><span style=" text-decoration: underline !important; color: inherit;">Careers.wa.gov</span></a></span><span style=" color: inherit;">. Applications must include the following documents in <strong style=" font-weight: 700;"><em>MS Word or PDF format</em></strong>:</span></p><ul style="padding-left: 2rem; margin-top: 0px; margin-bottom: 3pt; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><li>A letter of interest specifically addressing the qualifications listed in this announcement.</li><li>A current résumé, and;</li><li>A list of three or more professional references.</li></ul><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-indent: 0px; text-align: center;"><em><u><strong style=" font-weight: 700;">NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.</strong></u></em></p><p style="margin: 6pt 0in 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 6pt 0in 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">Please <strong style=" font-weight: 700;">address any questions </strong>to:</p><span style="color: inherit; font-style: normal; text-align: start; text-indent: 0px;">Sal Salazar, Human Resources</span><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">Office of Superintendent of Public Instruction<br>600 Washington Street Southeast <br>Olympia, Washington 98504-7200</p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">360-725-6278<strong style=" font-weight: 700;"><span style=" color: inherit;">: </span></strong><u><span style=" color: inherit;">sal.salazar@k12.wa.us</span></u><br> <br>Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at (360) 725-6270 or (360) 725-6066, or e-mail <a href="mailto:hroffice@k12.wa.us" data-uw-rm-empty-ctrl="" style=" color: inherit !important; text-decoration: underline !important;"><span style=" text-decoration: underline !important; color: inherit;">hroffice@k12.wa.us</span></a>.</p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><br></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;"><strong style=" font-weight: 700;"><u>New Jobs Alert Service</u></strong></p><p style="margin: 0in; color: inherit; font-style: normal; text-align: start; text-indent: 0px;">OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at <a href="https://public.govdelivery.com/accounts/WAOSPI/subscriber/new" data-uw-rm-brl="PR" data-uw-original-href="https://public.govdelivery.com/accounts/WAOSPI/subscriber/new" data-uw-rm-empty-ctrl="" style=" color: inherit !important; text-decoration: underline !important;"><span style=" text-decoration: underline !important; color: inherit;">this location</span></a>. <em>OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity</em><em>. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. </em><em>Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in “Application Process.”</em></p>
