Admin Assistant

Key Responsibilities:

• Preparation of quotation, invoice, PO, DO to customers & clients.
• Handling payment receipts and balance sheet tracking.
• Manage vehicle and non-vehicle insurance matters, including: preparation of quotations, issuance of credit notes, renewal of road tax and preparation of invoices for customers.
• Update and maintain the Standard Operating Procedures (SOPs) for the Administration Department from time to time.
• Maintain company facilities and utilities.
• Respond to inquiries related to the company.
• Responsible for scanning and copy of documents.
• Collect, label, organize, and properly maintain company files.
• Ensure office requirements, cleanliness, and sufficient supplies are met.
• Monitor and manage current stock levels.
• Place orders with suppliers as required from time to time.
• Perform other administrative duties as assigned by the employer from time to time.

Requirements:

• Education: SPM/Diploma in Business Administration, Office Management, or related field.
• Experience: At least 1–2 years of working experience in administrative or related roles. (Fresh graduates with strong skills are encouraged to apply.)
• Strong organizational and multitasking abilities.
• Good communication skills in Bahasa Malaysia and English (both written and verbal).
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiar with email correspondence.
• Ability to prepare and manage documents, quotations, and invoices accurately.
• Basic knowledge of insurance, invoicing, and office inventory management is an added advantage.
• Detail-oriented, responsible, and reliable.
• Able to work independently with minimal supervision.
• Team player with a positive attitude.
• Proactive in problem-solving and able to meet deadlines.

Job Type: Permanent

Pay: RM2,000.00 - RM2,500.00 per month

Benefits

• Free parking
• Maternity leave

Work Location: In person